Terms and Conditions

The Terms and Conditions detailed below apply to all entrants participating in any event organised and operated by the BOA Cycling Festival Team . Completion of an entry form or purchase of an entry by (or on behalf of) the participant acknowledges acceptance of these Terms and Conditions.


  1. The participant accepts that the event they are entering is not a race in any format.
  2. The participant is fully responsible for their actions whilst attending the event. This includes the event centre and during the ride itself. The BOA Cycling Festival Team do not accept responsibility for the actions of the participant, nor the consequences of such actions.
  3. Each participant, upon signing the registration form or purchasing a ticket, agrees that they are physically and mentally capable of riding the distance they have chosen. If during the event, they decide to change their route and distance, then all consequences of this action are theirs.
  4. The Event Registration Form or purchase of an entry to an event must be completed by a person aged 18 years or over. Evidence of age may be requested. Participants under the age of 18 years will be allowed to participate in the event with the consent of their parent or legal guardian who must sign the Event Registration Form or purchase a ticket on behalf of the underage rider. Signing or purchasing a ticket is also an acceptance of the actions and consequences of the underage rider. Under 16’s need to be accompanied at all times by an adult who is responsible for them.
  5. Each participant accepts full responsibility for any fees or costs incurred or arising from the need for repatriation.
  6. It is mandatory that all riders wear a safety-approved cycling helmet complying with latest EN1078, ANSI Z90/4 or SNELL standards during the sportive events. Any rider not wearing a helmet will not be able to take part in the event. The rider must accept this as a condition of entry. BOA Cycling Festival organisers reserves the right to refuse entry to the event to anyone with inappropriate equipment or clothing.
  7. The participant confirms that the cycle/bike they are riding for the event and all of their equipment is a suitable standard and state of trail/roadworthiness. In particular, the ability to complete the longest distance, and over rough terrain dependant on the event.
  8. During the event, there will be warning signs at appropriate points on the trails or roads. The absence of these signs does not signal there are no dangers approaching and it is the individual rider’s responsibility to make a decision regarding whether to ride a section or not. The marking of the route does not necessarily indicate that the trail or road is rideable and the participant is deemed to make their own decision about whether to proceed on bike, foot or not at all.
  9. Registering for a cycling event indicates your consent for The BOA Cycling Festival Team to contact you with pre-event information and about relevant products or services and research via email, post, phone, SMS. You can opt out at any time via the unsubscribe links in the emails you are sent.
  10. Any marked route is shown for guidance only and The BOA Cycling Festival Team does not insist that you use the route shown. Therefore, if the rider chooses to ride a section, it is entirely their own choice. If they choose a different route to avoid obstacles or sections they decide are beyond their capabilities, they do so entirely at their own risk.
  11. You must obey all Highway Code rules. You are requested to ride in single file where appropriate and no more than 2 (two) abreast at any time. Please be aware of your fellow cyclists, other road users, and any other traffic. Please always indicate your intention to stop or change direction. All cyclists must adhere to and obey the Highway Code, local bylaws and laws of England, Scotland, Wales and N. Ireland where applicable and extend all reasonable courtesy to other road and off-road users.
  12. BOA Cycling Festival Team reserve the right to shorten or alter the published route at any time. Participants do not have the right to claim a refund if the route is shortened or altered.
  13. Riders must be considerate to other users of bridleways, tracks, byways and public ways when riding off-road. Upon seeing other users, such as horse riders, walkers, farm traffic, and other cyclists, etc. riders are required to slow down and pass with care. Where appropriate, riders should stop and wait at the side of the route for other users such as horse riders, etc. to pass safely.
  14. Each participant will be fully responsible for any fees or costs incurred or arising from an accident either involving or caused by the rider. This includes, but is not exclusive to, fees from Police, Air Ambulance, Fire and Rescue and the Ambulance service. If the situation arises that you are not capable of making the decision to call the emergency services, the rider agrees that a member of BOA Cycling Festival Team or a member of the public may call for them. In this situation, the rider still accepts the costs and consequences of such actions.
  15. Each participant hereby grants BOA Cycling Festival Team an exclusive, absolute and irrevocable worldwide assignment in perpetuity in the photographs/film/video/electronic representations and/or sound recordings of the participant obtained at the event and grants the BOA Cycling Festival Team the right to use and publish such content in any and all media. The participant hereby releases the BOA Cycling Festival Team from any and all liability for such use and promotion. The participant hereby authorises the reproduction, sale, copyright, exhibit, broadcast, electronic storage and/or distribution of said photographs/film/video tapes/electronic representations and/or sound recordings without limitation at the discretion of the BOA Cycling Festival Team.  The participant specifically waives any right to any compensation they may have for appearing in any of the photographs/film/video/electronic representations and/or sound recordings of the participant at a BOA Cycling Festival event.
  16. In the event that a participant fails to complete the course for any reason, he or she agrees to return to or call the event centre before the close of the event and report to a member of staff. Not doing so will mean that a search may be organised and the subsequent cost will be billed to the rider.
  17. Event entry fees cannot be refunded or transferred under any circumstances.
  18. BOA Cycling Festival Team reserve the right to cancel any event, due to extreme weather conditions of Force Majeure. In such an event, each participants entry with be automatically moved to the rescheduled event. If a Participant can’t make this event, they can carry their entry to another event of an equal or lower ticket value within the following 6 (six) month period. Refunds are at the discretion of the BOA Cycling Festival Team.
  19. Participation in the event is at the rider’s own risk. Riders are advised that they become a member of British Cycling (Silver) which provides the rider with a range of benefits.
  20. In the case of competition entries and or giveaways, the winner agrees to the use of his or her name, photograph, and disclosure of county of residence and will co-operate with any other reasonable requests by the BOA Cycling Festival Team relating to any post-winning publicity.
  21. Riders are expected not to drop or leave any litter on any part of the route and to dispose of it responsibly at an appropriate place or bin. Any rider found littering will be disqualified from the event.
  22. Riders are expected to respect the roads, villages, and countryside that the events travel through. It should be remembered that this is both a working landscape and home to many communities. Riders stopping for a comfort break are asked to do so discreetly and appropriately and not to cause any offense to local residents or other riders.
  23. In the case of Mountain Bike and Cyclocross events, riders are expected to close all gates after they pass unless otherwise instructed. Riders must not leave a gate open for a rider following behind. Gates should be opened and closed and not vaulted. Any rider causing damage to a gate will be liable for any costs to repair said damage.